University Residences Conference Services
ALL YOUTH MUST ALSO FOLLOW ADULT REGULATIONS.
- All youth attendees must comply with all applicable federal, state and local laws and all university statutes and regulations while on campus.
- Every youth (under 18 years of age) unaccompanied by a parent must have in possession prior to check-in, a medical release for hospital treatment or treatment by a physician signed by one of the attendee’s parents or legal guardians.
- The Chairperson is responsible for all damages caused by youth attendees. If damages occur, the Chairperson and/or their designated staff will be given the opportunity to confirm them prior to departure. Purdue will also provide information concerning the location of damage(s) and if possible the date and time of the damages.
- All emergency medical procedures must be clearly defined for staff and youth attendees in advance of your conference. A copy of these procedures must be submitted upon check-in to the General Manager for the residence in which your group is living.
- The Chairperson is responsible for maintaining the medical release forms. At check-in, the Chairperson will give University Residences General Manager / University Residences staff the name of the person holding the medical release forms.
- It is essential to define and enforce a set of behavior standards for youth attendees that are clear and explicit. The standard must include:
- All youth attendees must be in their assigned University Residence no later than 11:00 p.m. and in their assigned room no later than 12:00 midnight. Exceptions to the above timeline must be arranged with University Residences before behavior standards are finalized. Individual groups can be more restrictive in setting hours. The enforcement of these hours is the responsibility of the sponsoring organization. The University Residences Conference staff may be available to assist with enforcement.
- Quiet hours (which may be established by the Chairperson) should begin no earlier than 7:00 p.m. and end no earlier than 7:00 a.m. Courtesy times are in effect 24 hours a day.
- Visitation standards prohibit co-educational visitation in youth attendees’ rooms unless a group representative has made special arrangements with University Residences in advance of the groups’ arrival on the campus.
- Define behavior conditions under which youth attendees must leave the hall.
- Standards of care regarding our facilities.
- Proper behavior at mealtime in all dining locations and at all times when in conference facilities.
- One staff member (over 17 years of age) for each 10 youth attendee in dining locations to supervise behavior.
- Instructions for youth and staff to cooperate with requests from University Residences staff in the performance of their responsibilities and duties.
- It is the responsibility of the Chairperson to clearly articulate and outline these expectations to the youth attendees prior to the conference check-in.
- A copy of these standards must be submitted to the General Manager at least ten business days prior to the group’s arrival on the campus.
- A method, by which each youth can be immediately identified, as an attendee of the conference must be provided (for example: a T-shirt or a nametag). It is required that all youth attendees wear or carry the identification at all times while in University Residences and while on campus.
- Live-in staff must be provided at a ratio of at least 1 live-in staff for every 10 youth of each gender. Adequate training and orientation for staff must be provided. A meeting with the Chairperson, staff and a housing representative is required upon arrival and prior to checking in to University Residences. The duties of staff shall be clearly and explicitly defined. Minimum duties must include:
- A. Knowing youth to the extent they can be identified and called by name, assisting them with problem solving and accounting for their presence, health, and safety at various intervals during the day.
- B. Enforcing your conference rules and terms stated in this agreement.
- A copy of instructions for the conference staff must be provided to University Residences at least ten business days prior to the scheduled check-in date.
Please bring a copy of the group standards, instructions and procedures with you to the planning meeting with the University Residences staff.
- All adult attendees must comply with all applicable federal, state and local laws and all University statutes and regulations while on our campus. The consumption and/or possession of alcoholic beverages in Purdue University Residence Halls are prohibited.
- The Chairperson is responsible for all damages caused by its adult attendees. Should damages occur, Purdue will provide an opportunity for your representative to confirm them. Purdue will also provide information concerning the location of the damages and, if possible, the date and time they occurred.
- All emergency medical arrangements must be clearly defined for the attendees prior to check-in date of the conference. A copy of these arrangements needs to be provided to University Residences.
- SMOKING – In accordance with the university policy, smoking is prohibited in University Residences.
- GAMBLING – is not permitted in University Residences.
- ALCOHOL – Alcohol is not permitted in University Residences. This includes possessing, consuming, transporting, distribution or being in the presence of alcohol.
- DRUGS – The Purdue University Residences policy toward illicit drugs is one of ZERO TOLERANCE. Drugs that fall into this category include but are not limited to the following: Marijuana, hashish, hash oil, cocaine, crack, LSD, inhalants, stimulants, depressants, hallucinogens, narcotics, designer drugs, anabolic steroids, abused prescription and over-the-counter drugs, and other misused substances. Attendees and guests are prohibited from possessing, consuming, transporting, dealing, trafficking, or being in the presence of the aforementioned substances. Conference attendees and guests are also prohibited from possessing paraphernalia such as bongs, rolling papers, deseeding trays, roach clips, one hitters, etc. Anyone found in violation of this policy is subject to termination of the housing contract, University discipline and possible arrest, imprisonment or fine according to state and federal laws.
- FIREARMS AND WEAPONS – The Purdue University Residences policy toward weapons is one of ZERO TOLERANCE. Weapons that fall into this category include but are not limited to the following: handguns, rifles, shotguns, BB guns, pellet guns, darts, bows and arrows, knives, martial arts implements, fireworks, explosives, other materials used to create an explosive, and instruments that may not normally be considered as weapons but are used in a manner that threatens the health or safety of any individual. Anyone found in violation of this policy is subject to termination of the housing contract, University disciplinary action and possible arrest, imprisonment or fine according to state and federal laws.